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8.7] The Committee
shall make such arrangements as it deems appropriate for the cataloguing and
safe custody of all books, records and artefacts, howsoever acquired, and
make these items available for examination by any member within fourteen days
of a request to do so. [8.8] No officer or
member of the Committee shall acquire any interest in property or monies
belonging to the Society (otherwise
than as a Trustee for the Society) or receive remuneration or be interested
(otherwise than as a Member of the Committee) in any contract entered into by
the Committee. [[9.2] The Bank
Account shall have a panel of four signatories, namely the Chairman (or
Chairwoman), the two Secretaries and the Treasurer. Cheques drawn for sums up
to £25.00 may be signed by any one of these Officers, and all cheques
exceeding that sum must be signed by any two of them. [9] FINANCE [9.3] The Committee
shall have power to invest any funds as are not required to meet the
Society's immediate liabilities with an agreed Bank or Building Society or in
Gilt – Edged securities. No other form of
investment shall be undertaken. 10.3.1] receive Reports from the Chairman (or Chairwoman),
Treasurer and Secretaries. [10.3.2] receive and
approve the annual accounts. [10.3.3] appoint an
Auditor, or other suitable person to examine the accounts of the Society.
This person shall not be a Officer or Member of the Committee, and need not
be a member of the Society. [10.3.4] elect the Officers and Members of the Committee. [10.3.5] consider any
matter or proposal of which due notice has been given in writing to the Chairman (or
Chairwoman) or the Secretary not less than ten days before the meeting. [10] ANNUAL GENERAL MEETING [10.1] A General
Meeting shall be held during the month of May each year or as soon as
practicable thereafter, the Administrative Secretary having given not less
than 28 days written notice thereof to all members. To be quorate, not less
than 5 or one tenth, whichever is greater, of the total membership shall be
present. [10.2] All members present at the AGM, or at any EGM called
under the provisions of para 11 below, shall have one vote, except in the
event of a tied result, when the Chairman or Chairwoman of the meeting shall
have a second, casting vote. [10.3] The business of the AGM shall be to members on joining
the Society. 11]
EXTRAORDINARY GENERAL MEETINGS [11.1] At any time
that it deems it necessary to do so, the Committee may convene an
Extraordinary General Meeting to
consult and/ or decide upon matters of extreme urgency, and the Secretary
shall give to all members not less than 14 days written notice of the meeting
and details of the business to be discussed.
[11.2] An EGM shall also be called by the Secretary within 28
days of the receipt of a request to do so, signed by ten paid-up members of
the Society, specifying the nature of the business to be transacted. [12] WINDING UP [12.1] The Society may be dissolved by a resolution passed by
a two-thirds majority of those present and
voting at a general meeting of members convened for that purpose, and
of which 28 days written notice has been given by the Secretary. [12.2] In the event of its dissolution, all the Society’s
remaining assets, after settlement of all liabilities, shall be given or
transferred to such registered charity or charities established for similar purposes as the
general meeting shall resolve by a majority of those present and voting. If
and so far as effect cannot be given to this provision, the assets aforesaid
shall be transferred to such other charitable body or object as shall be
approved by the Charity Commissioners for England and Wales. (This paragraph shall not become effective until such time as
Registered Charity status be obtained by the Society) At present, the Constitution comprises a four-page document,
a copy of which is given to all new 13]
PUBLICATION AND AMENDMENTS TO THIS
CONSTITUTION [13.1] A copy of this
Constitution, and any future amendments thereto, shall be given to all
paid-up members of the Society, and to all new members on joining. [13.2] No alteration may be made to this Constitution except
with the authority of a resolution passed by a simple majority of the members
present and voting at an Annual or Extraordinary General Meeting. Any
proposal for an amendment must be made
in writing to the Secretary in sufficient time to allow details to be
circulated in accordance with paragraphs [10.1] or [11] above. [13.3] Any amendment made in accordance with paragraph [13.2]
shall be, where appropriate, subject to the subsequent approval of the
Charity Commissioners, for which purpose, the Administrative Secretary shall,
within ten days of its passing, send to the Charity Commission a copy of any
amendment so made. |
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Liverpool History
Society |
